Privacy Policy
Privacy Policy (Notem LLC)
Last updated: 5 January 2026
This Privacy Policy explains how Notem LLC ("Notem", "we", "us", "our") collects, uses, discloses, and protects personal data when you use our website (the "Website") and when you contact us through the Website.
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Who We Are (Data Controller)
Data Controller: Notem LLC
- Address
- World Business Centre, Samad Vurghun str. 43, AZ1014, Baku, Azerbaijan
- info@notemlaw.com
- Phone
- +994 (0) 50 985 8501
- Business hours
- Mon–Fri: 09:00–18:00
If you have questions about this Privacy Policy or your personal data, contact us using the details above.
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Personal Data We Collect
We may collect the following categories of personal data:
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Data you provide directly
Contact details: name, surname, email address, phone number, company/organization, job title.
Inquiry content: information you include in messages, requests, and any attachments you send to us.
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Data collected automatically when you use the Website
Device and usage data: IP address, browser type, device identifiers, operating system, approximate location (derived from IP), pages visited, time spent, referral source, and basic interaction logs.
Cookies and similar technologies: described in Section 9.
Important: Please avoid sending highly sensitive or confidential information via Website forms unless and until we have confirmed engagement in writing. -
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How We Use Personal Data (Purposes)
- Responding to inquiries and communicating with you
- Taking steps at your request in connection with potential legal support (e.g., understanding your request and arranging consultations)
- Website operation and security (fraud prevention, abuse detection, troubleshooting, and system administration)
- Improving the Website (performance, service quality, and user experience)
- Compliance and legal obligations (recordkeeping, lawful requests, dispute handling)
- Marketing communications (only where permitted; you can opt out at any time)
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Legal Bases for Processing (Where Applicable)
- Your consent (e.g., optional cookies; marketing where required)
- Steps at your request / contractual necessity (e.g., communications related to potential services)
- Legitimate interests (e.g., securing our Website, improving services, managing communications), balanced against your rights
- Legal obligation (e.g., compliance with applicable laws and lawful requests)
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Who We Share Personal Data With
- Our personnel and authorized representatives on a need-to-know basis
- Service providers supporting Website and business operations (e.g., hosting, email delivery, IT support, analytics tools), under confidentiality and security obligations
- Professional advisers (e.g., auditors, consultants) where necessary
- Authorities and third parties where required by law, court order, or to protect rights, safety, and security
We do not sell your personal data.
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International Transfers
Your personal data may be processed or stored outside Azerbaijan (for example, if we use cloud hosting or email services with infrastructure in other countries). Where cross-border transfers occur, we take reasonable measures to ensure appropriate safeguards consistent with applicable law and the nature of the transfer (such as contractual protections and vendor security reviews).
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Data Retention
We keep personal data only as long as necessary for the purposes described in this Policy, including for legal, regulatory, and professional obligations.
- Inquiry/contact messages: retained for a reasonable period to manage communications and maintain internal records, unless longer retention is required or justified.
- Security logs: retained for a period necessary to monitor, investigate, and prevent security incidents.
Retention periods may vary depending on the nature of the request, legal limitation periods, and regulatory/professional obligations.
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Security
We maintain appropriate technical and organizational measures designed to protect personal data against unauthorized access, loss, misuse, alteration, or disclosure. Measures may include access controls, secure hosting practices, logging/monitoring, and staff confidentiality obligations.
No method of transmission or storage is fully secure; therefore, we cannot guarantee absolute security.
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Cookies and Similar Technologies
We use cookies and similar technologies to operate and improve the Website. Cookies are small text files stored on your device.
Cookie Categories We May Use
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Strictly Necessary Cookies
Required for core Website functionality and security (e.g., session management and protection against abuse).
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Preferences / Functional Cookies (optional)
Remember choices you make (e.g., language preference).
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Analytics Cookies (optional)
Help us understand how visitors use the Website (e.g., pages visited and performance metrics) to improve usability and content.
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Marketing Cookies (optional; only if enabled)
Support advertising/retargeting and measurement across platforms.
Cookie Controls
You can manage cookies by:
- adjusting your browser settings to block or delete cookies; and/or
- using any cookie settings tool made available on the Website (if implemented).
Disabling certain cookies may affect the Website’s functionality.
Third-Party Cookies
If third-party tools are used (for example, analytics, embedded maps, or embedded media), those providers may set cookies. We recommend reviewing the relevant third-party privacy information where applicable.
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Your Rights
Subject to applicable law, you may have rights to:
- request access to personal data we hold about you,
- request correction or update,
- request deletion where lawful,
- object to or restrict certain processing,
- withdraw consent (where processing is based on consent),
- opt out of marketing communications at any time.
To exercise your rights, contact us at info@notemlaw.com or call +994 (0) 50 985 8501. We may need to verify your identity before responding.
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Children’s Privacy
The Website is not intended for children. We do not knowingly collect personal data from children. If you believe a child has provided us personal data, contact us and we will take appropriate steps.
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External Links
The Website may contain links to third-party sites. We are not responsible for their privacy practices. We encourage you to review their privacy policies.
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Changes to This Privacy Policy
We may update this Privacy Policy from time to time. The “Last updated” date shows when changes were made. Continued use of the Website after changes become effective means you accept the updated Policy.